Skip to content Skip to sidebar Skip to footer
Job Category: Operations
Job Type: Full Time
Job Location: Trivandrum

Position Overview: The Documentation Assistant Trainee is an entry-level role designed for freshers interested in pursuing a career in study abroad documentation and administrative support. As a trainee, you will receive comprehensive training and guidance to develop the necessary skills and knowledge required to assist in managing and organizing study abroad documentation within a study abroad consultancy or educational institution. This role will provide you with valuable hands-on experience and opportunities for growth in the study abroad industry.

This job role is open for female candidates only 

Key Responsibilities:

  1. Document Management:
    • Assist in organizing, cataloging, and maintaining physical and electronic study abroad documents according to established procedures.
    • Ensure proper indexing, filing, and retrieval of documents, such as student applications, transcripts, visa documentation, and correspondence.
    • Maintain confidentiality and handle sensitive student information with utmost care and discretion.
  2. Application Support:
    • Assist students in preparing and reviewing study abroad applications, ensuring completeness and accuracy of required documents.
    • Collaborate with study abroad consultants to gather necessary supporting documentation from students, educational institutions, and external agencies.
    • Coordinate with students to address any missing or incomplete documentation.
  3. Database Management:
    • Enter and update student data, application details, and document tracking information into the study abroad consultancy’s database accurately and efficiently.
    • Ensure data integrity and compliance with internal guidelines and data protection regulations.
    • Generate reports and statistics related to student applications, program enrollments, and document status.
  4. Communication and Correspondence:
    • Assist with drafting, proofreading, and editing internal and external correspondence, including emails, letters, and forms related to study abroad documentation.
    • Liaise with students, educational institutions, and external agencies to obtain and provide necessary documentation and information.
    • Maintain a professional and helpful demeanor while addressing student inquiries and concerns.
  5. Administrative Support:
    • Provide general administrative support to the study abroad team, including scheduling appointments, maintaining calendars, and organizing meetings.
    • Assist in organizing and maintaining study abroad document repositories, physical or electronic.
    • Collaborate with colleagues to streamline administrative processes and improve efficiency.
  6. Compliance and Record-Keeping:
    • Ensure compliance with regulatory requirements and industry standards relevant to study abroad documentation and data privacy.
    • Maintain accurate and up-to-date records of study abroad documentation, including document retention and archiving processes.
    • Support audits and quality assurance processes related to study abroad documentation.

Qualifications and Skills:

  • Bachelor’s degree
  • Strong attention to detail and organizational skills.
  • Proficiency in using computer applications, including Microsoft Office (Word, Excel, PowerPoint) and document management systems.
  • Excellent written and verbal communication skills.
  • Ability to handle multiple tasks and prioritize effectively.
  • Strong problem-solving and analytical skills.
  • Collaborative mindset and ability to work well within a team.
  • Flexibility and adaptability to changing priorities and tasks.
  • Ability to maintain confidentiality and handle sensitive information appropriately.
  • Familiarity with study abroad processes and documentation is advantageous but not required.
  • Eagerness to learn and adapt to new technologies and processes.

Apply for this position

Allowed Type(s): .pdf, .doc, .docx
Start your career in Aviation <br> Admissions Open
Earn High Salaries
Enroll Now